Rightways of reporting and information delivery process can make a significant impact on an organization. The credibility of reporting represents the credibility of an organization. Most of the reports are described by their periodicity, the time in which something took place, or according to their submission period. The following passage is the preliminary introduction to the various reporting process of an organization. let us look at a few sets of reports and which are absolutely needed for an organization.
10 Type of Reports for NGO
Monthly Progress Report(MPR)
the monthly report is written an account of the project of the organization in order to update its status and progress. It is like assessment tools to project in order to promote continuous progress and make an impact change on a project. It is the professional responsibility of every project member to accurately report to the best of their knowledge.
Quarterly Report (QR)
It is a progress report from the office to the donor agencies as per the agreement or in some cases the coordinator presenting a project report to the head office. And it is used by the organization in every three months.
Half Yearly Report( HYR)
It is a progress report in most cases submitted to the donor agencies with the financial statement requesting for the next installment.
Annual Report (AR)
An annual report is a comprehensive report of an organization’s program and activities throughout the proceeding year. It helps in assessing the year’s operation and provides the organization's view for the coming year and its future prospects. These reports each organization must provide at the end of the financial year. The second important document of the organization is Annual Report this report has two major part as 1-Description of the activities of the yea 2-Statement of the income and expenditure
Sometimes the reports are printed and bound in book form with extensive information the submission period is immediately after the end the financial year on March 31st or following the calendar year after 31st December
Project Completion Report (PCR)
It is a consolidated report with the statement of the account of any project from its beginning till the end showing the project as completed as per the plan or if not completed showing the reasons and this is to be submitted immediately after the completion of the projects period, normally within two or three months after the completion of the projects. It is a systematic and structured reporting format provided by the organization.
Project Evaluation Report (PER)
It is periodically assessment of any particular project continuing of completed indicating the project advancement. The submission period can be any time according to the organizational arrangement. Evaluation can be two types. 1-In the middle & formative level 2Summative after completion of the project.
Project Monitoring Report(PMR)
Project monitoring is a system process of keeping the progress of the project.It is to be prepared at the end of every month
Program Report (Field Report )
A specific report has to be prepared and distributed among the concerned people immediately after program such as training, meeting, seminars, workshops, etc. These reports should be presented promptly to the sponsoring agencies, participants, resources persons.
Project Status Report (PSR) It gives clear details about each project of the organization at a particular time.
Budget Comparison Report(BCR)
The actual financial statement is regularly compared with the budget plan .This helps us to identify the deviation that may creep in the process and we shall able to find the means of rectifying the deviation.
Reports can be customized and prepared in accordance with the need and requirements. There are other sorts of reports have been incorporated to make organizational communication more transparent. Nowadays the technology and software are being used in streamlining the reporting system in order to make it faster and accurate.