How to write a resignation letter with examples.

If you have decided to resign from your job then you must be thinking about informing your employer. To inform your employer you must write a formal communication and that is known as Resignation Letter. It always a constructive idea to write a resignation letter before you depart from the organization. Before you get to know how to write a resignation letter let's discuss the following points.

  1. What is a Resignation Letter?
  2. What is the need for a Resignation Letter?
  3. The importance of the Resignation letter.
  4. How to write a resignation letter and its samples

What is a resignation letter?

A resignation letter is understood as a written document that communicates to your employer that you are leaving your job. However, it is often known as an official form of quilting.

What is the need for a Resignation Letter?

The need for writing a resignation letter is very important as it communicates to the employer that the employee can not continue to work for them. It does not often mean that the employees of the organization do not like to continue the job. but often they expect the organization to main a kind of professional relationship. Following are some of the points to address the importance of a resignation letter.

  1. A resignation letter works as notice for the employer to know that you are quitting the job. Providing advance notice to the employer about your resignation always helps the company to think about it and can look for your replacement.
  2. It is the best way to express your gratitude to the employer for learning so many things from this job and gaining life experience for future projects or assignments.
  3. A formal resignation letter can help you to maintain good relationships with our current organization.

What to include in a resignation letter.

It is important to understand what kind of content should be included in the resignation letter. And how it should be carefully drafted let's see the demo resignation letter examples.

Resignation Letter example

Stree line 000
Sector 90-Stree Area
ABCD Organization
124 Business Park

Dear (Name)
I am writing to inform you that  I am resigning from my position as a Coordinator with effect from date ---- I have incredibly enjoyed my time company of my colleagues. I sincerely thank you for providing training and working experience over the past year.
If you have any issues regarding my resignation, please do contact me I will be happy to assist with the official formalities.

Your resignation letter must have a positive tone to express your genuine concern about why you are resigning from your job. It is not wise to criticize your organization or mentioning negative remarks, remember you may need their recommendation in one day, they may not give favorable feedback about your candidacy. Look at the second demo letter for your practice.

Resignation letter example
The Senior HR Manager
Change India

Sub-Resigning from the post of Programme Manager

Dear Sir/Madam,

With sincere regret, I would like to inform you about my inability to continue in Change India as Programme Manager. I am obliged to tender my resignation due to my prolonged illness. It has been a pleasure working in the organization and with the team for a period of two years. I would always grateful to the organization for the kind of experience and learning provided to me over the years.

I request you kindly accept my resignation from the designated position. In the end, I thank you and my supervisor, team members of the organization for their great support.  The last date of my employment in the organization will be 1st July 2017. I will submit all the articles and belongings of the organization very soon for the final settlement.

Thanking You

Yours Sincerely,

Programme Manager
Example Resignation Letter


While writing for a resignation later few important points should not be ignored such as letter format, header, Salutation, Body of the letter, and closing sentence of the letter. Best wishes.


Thank You

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